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Agendas

Add agendas, or tables of contents, to your presentations that update automatically or with the click of a button.

Overview

Macabacus' agenda tools are used to display the sections of your presentations in a table of contents, or table of contents-like format, based on layouts in your Macabacus-enabled template and other settings. The "agenda" is determined by the sequence of sections (a native PowerPoint feature) within your presentation, and can be displayed on either a table of contents slide or on section dividers called flysheets, depending on your preferences. A typical agenda layout will include placeholders for section numbers/letters, section topics, and page numbers where sections begin. Flysheets are slides that appear as the first slide in a section.

Agenda tools are deeply integrated with native PowerPoint sections, introduced in PowerPoint 2010. This integration allows your agenda to be updated automatically when performing native section operations, such as adding, renaming, and deleting sections. If your Macabacus-enabled presentation template includes section title placeholders—placeholders on contents slides showing the parent section's/subsection's topic—section titles will be updated whenever the agenda is updated, too.

While native PowerPoint functionality supports only one section level, Macabacus lets you create subsections by prepending an ampersand ("@") to the section name (topic). The leading ampersand tells Macabacus to treat the section as a subsection when populating the agenda. Sections and subsections usually have different indent levels and/or section numbering/lettering conventions, as defined in your Macabacus-enabled template.

PowerPoint 2007

PowerPoint 2007 does not support sections. You can still create and update the table of contents with Macabacus in this version of PowerPoint, but many of the other functions described herein do not apply to PowerPoint 2007.

Agenda Options

Macabacus supports two ways to display agendas in your presentation. You can either (a) show a single agenda on a table of contents slide towards the front of your presentation, with flysheet slides displaying only the section/subsection topic; or (b) show the agenda on every flysheet with the active section highlighted (no table of contents). These options are referred to as flysheet styles "Topic" and "Agenda," respectively, and the styles can be switched back and forth with the click of a button. Default agenda options, including flysheet style, can be set in the Application Settings dialog, and also at the presentation level in the Macabacus > Agenda menu if you need to deviate from the default settings for an individual presentation.

Flysheet Style "Topic"

With the flysheet style set to "Topic," only the preceding section/subsection's name (topic) is displayed on the flysheet, along with the section number/letter. If applicable, a table of contents slide is populated with section/subsection topics, as well as section numbers/letters and page numbers. The layouts of flysheet and the table of contents slides, including section numbering/lettering convention, are derived from your Macabacus-enabled presentation template. You can optionally exclude subsection topics from the table of contents, showing only main section topics.

While your table of contents will most often include only section and subsection topics, you can designate other shapes in your presentation whose text you want to include as agenda items in your table of contents, such as slide titles. From the Agenda menu on the Macabacus tab, specify whether you want the selected shape's text to appear at indent level 1, 2, or 3 in your table of contents, and whether you want to include similar shapes (such as all slide titles) in the table of contents. You can also unmark shapes previously marked for inclusion in the table of contents.

Flysheet Style "Agenda"

With the flysheet style set to "Agenda," the entire presentation agenda derived from section names (topics) is displayed on each flysheet, with the active section highlighted per formatting preferences set in your Macabacus-enabled presentation template. There is no need for a dedicated table of contents slide, as the agenda is already displayed on each flysheet. This flysheet style may be preferable for more formal or perhaps longer presentations, and provides the following options:

Collapse Subsections

Enabling this option hides subsection topics on flysheets if the subsection is not within the current section. This lets you fit more agenda items on a single flysheet, and improves readability.

Omit Double Flysheets

Enabling this option instructs Macabacus not to generate a section flysheet when the next slide is a subsection flysheet. This avoids back-to-back section/subsection flysheets, reducing presentation length and minimizing printing costs.

Skip Double Flysheets

Enabling this option tells PowerPoint to skip section flysheets during slide shows when the next slide is a subsection flysheet. This avoids showing back-to-back section/subsection flysheets during slide shows.

Getting Started with Agendas

Configure Your Template

Before working with agendas, you must have configured your Macabacus-enabled template to support agenda functionality. This template must be set as the active template in the Application Settings dialog. The Template Wizard can help you with this configuration. Macabacus uses the "agenda" and "section divider" layouts in your template to build agendas.

Configure Agenda Settings

Set your default agenda preferences on the Agenda tab of the Application Settings dialog. These settings will be applied when generating and updating flysheets/tables of contents, but can be overridden for individual presentations on the Agenda menu on the Macabacus tab in PowerPoint.

Add Sections to Your Presentation

Macabacus relies on native PowerPoint sections in your presentation to build and update agendas on flysheets and the table of contents, if applicable. To treat a native section as a subsection, prepend an ampersand to the section name (topic). Since Macabacus integrates deeply with native section operations, you should now have flysheets, and if applicable, a table of contents slide populated with section/subsection topics.

Section Titles

Section titles are textboxes that appear on content slides in your presentation used to display the name (i.e., topic, title) of the preceding section/subsection. Section titles provide the reader with visual cues about the relative positioning of a content slide in a presentation, and are updated automatically when Macabacus updates the agenda. Section titles are optional, and must be designated in the active template in order to use section title tools.

You can toggle the visibility of section titles from the Macabacus > Agenda > Section Titles menu. If you move slides to other sections in your presentation, you can force a refresh of section titles by toggling their visibility off, then back on. When showing section titles, if a content slide's preceding flysheet represents a section, then the section's name will appear on the slide. Alternatively, if a content slide's preceding flysheet represents a subsection, then both the preceding section and subsection's names will appear on the slide, separated by a customizable character. The separator character is a slash ("/") by default, but you can change this character on the Agenda tab of the Application Settings dialog.

If you have a slide in your presentation that was not created using a Macabacus-enabled presentation template layout, you can still add a section title to the slide. In Slide Master view, find the slide's layout and add a textbox (not text placeholder) that will contain the section title text. The new textbox should normally conform to the position, size, and format of section title textboxes in other layouts. With the new textbox selected, click the Macabacus > Agenda > Section Titles > Mark as Section Title button. If another layout in your presentation already supports section titles, you can simply copy its section title textbox and paste it into the desired layout instead, without explicitly marking it as a section title (since it is already marked).

Integration with Native Sections

Macabacus integrates deeply with native PowerPoint sections to facilitate automatic updating of agendas and section titles on content slides, if applicable, when sections are modified using native PowerPoint operations. For example, when you add a new native section, Macabacus will automatically insert a flysheet as the first slide in that section. In addition, when you rename a section, Macabacus will update the flysheet(s) and table of contents accordingly. This integration can be disabled, if desired, on the Agenda tab of the Application Settings dialog. Macabacus integrates with the following native section operations, depending on your version of PowerPoint:

PowerPoint 2016 Add sections, rename sections, delete a single section, delete a single section (including slides), delete all sections, move sections up, move sections down
PowerPoint 2013 Add sections, rename sections, delete a single section, delete a single section (including slides), delete all sections, move sections up, move sections down
PowerPoint 2010 Add sections, rename sections, delete a single section, delete all sections
PowerPoint 2007 Sections not supported

This documentation refers to Macabacus version 8.5.4, and may differ from the PDF documentation
on your computer that installed with your version of Macabacus.