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Presentation Proofing

Overview

Macabacus ensures the highest possible presentation quality by checking slides for consistency in formatting, layout, and content. Using dozens of rules, Macabacus inspects slides for common errors, such as duplicated words, missing closing parenthesis, inconsistent bullet punctuation, and much more. Macabacus even proposes fixes to expedite the correction of mistakes.

Proofing Checks

Content

Punctuation Spacing Incorrect Checks for erroneous double spaces and incorrect spacing around parentheses, square brackets, curly braces, slashes, dashes, and hyphens.
Punctuation Spacing Inconsistent Checks consistency in spacing following sentence punctuation and colons (one or two spaces), spacing around slashes and dashes, and spacing before millions/billions abbreviations. Also checks for incorrect spacing around hyphens.
Punctuation Missing Checks for missing opening/closing quotes, parentheses, square brackets, and curly braces.
Duplicate Words Checks for consecutively repeated words in a sentence.
Hyphenated Words Checks for inconsistency in the hyphenation of words across all slides in a presentation, and flags words that are improperly hyphenated.
Quotes Style Checks for curved and straight quotes in a presentation, determines the dominant convention, and flags non-conforming quotes as errors. Straight quotes are often a result of pasting from non-Office applications, such as web pages.
Apostrophes Style Checks for curved and straight apostrophes in a presentation, determines the dominant convention, and flags non-conforming apostrophes as errors. Straight apostrophes are often a result of pasting from non-Office applications, such as web pages.
Bullet Punctuation Checks for consistency in bullet punctuation within a block of text.
Grammar Checks for common grammatical mistakes.
Number Abbreviation Checks for consistency in millions/billions abbreviations used throughout a presentation.
Chart Elements Checks for missing or improperly formatted chart elements (e.g., data labels, legend entries).
Slide Titles Checks title capitalization convention (title case or sentence case) across a presentation and flags titles that do not conform. Also, checks for slide title placeholders that contain no titles.
Slide Numbers Checks for missing slide numbers on content slides, when the presentation convention is to show slide numbers, and flags slide numbers when the presentation convention is to NOT show slide numbers.
Footnotes Checks that numbered footnotes within the slide content have explanations in the slide footer. Also, checks that footnote numbering appears in sequential order, starting with one.
Dummy Text Check for square brackets within a presentation, which are commonly used as placeholders for future text.
Image Distortion Checks images for scale height not equal to scale width, indicating distortion.
Table of Contents Updated Checks that the table of contents reflects section titles and subtitles appearing on flysheet slides.
Links to Excel/PowerPoint Checks for broken links in shapes linked to Excel/PowerPoint, and for potentially newer versions of source workbooks/presentations.

Format

Line Spacing Checks for inconsistent line spacing within a block of text.
Bullet Indentation Checks for inconsistent bullet indent margins within a block of text.
Bullet Font Family Checks for inconsistent bullet font families within a block of text.
Bullet Size Checks for inconsistent bullet size (relative to text) within a block of text.
Color Palette Conformity Checks for font, fill, and border colors that are not consistent with your Macabacus color palette colors.
Semi-Transparent Fills Checks for semi-transparent fill colors that do not print or PDF well, and which can increase PDF attachment loading time, especially on mobile devices.
Multiple Font Families Checks for multiple font families within a paragraph, which could signal poor readability.
Placeholder Fill
Mismatch
Checks for placeholder fill colors that deviate from the slide master.
Placeholder Font
Style Mismatch
Checks for placeholder font styles (font family, size) that deviate from the slide master.
Placeholder Font
Color Mismatch
Checks for placeholder font colors that deviate from the slide master.
Placeholder Bullet
Mismatch
Checks for placeholder bullet styles that deviate from the slide master.
Proofing Language Check for text that does not use the default proofing language, and which PowerPoint may improperly flag as misspelled.

Layout

Multiple Slide
Masters
Checks for multiple slide masters in a presentation, which increase file size and can degrade PowerPoint and Macabacus performance.
Shape Out of
Slide Bounds
Checks for shapes that are partially outside of the slide boundaries.
Shape Overlapping
Text
Checks for shapes that overlap other shapes containing text.
Placeholder Layout
Mismatch
Checks for placeholders whose positions and/or dimensions deviate from the slide master.
Placeholder Margin
Mismatch
Checks for placeholders whose internal textbox margins deviate from the slide master.
Table Cell Margins Checks that internal textbox margins for all cells in a table are equal.

This documentation refers to Macabacus version 8.8.16, and may differ from the PDF documentation
on your computer that installed with your version of Macabacus.